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Online Jaime

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Outlook 2003 Question
« on: Thu Mar 01, 2007 - 14:33:20 »
How does one backup Outlook onto an external disk? I had a pretty severe problem with my laptop recently, and I could not figure out how to save or backup everything in Outlook including old emails and contact, etc.

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Outlook 2003 Question
« on: Thu Mar 01, 2007 - 14:33:20 »

Offline Pag

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Re: Outlook 2003 Question
« Reply #1 on: Tue Mar 06, 2007 - 20:27:16 »
Hi Jaime,

I use Outlook 2003 talking to an Exchange server,  but I believe it is the same process regardless of Outlook 2003/XP/2000 and what type of mail you are accessing.

File - Import and Export
Export to a file
Personal Folder File (.pst)
Select the root of your mailbox (all the way up at the top).  Also select "include subfolders"
Select a filename
When you click Finish, you will be prompted for encryption and a password.  I suggest leaving it at the default of "compressible encryption"  Don't use a password to protect it unless it is confidential data.  Odds are good you'll forget the password and the backup will be useless.  This is experience talking. :)

Once the export is complete, close Outlook.
Right-click the file and choose Send To - Compressed folder.  This will shrink the file size by 50%.  Take the file with the .zip extension and burn it to CD or whatever - but get that file off of your PC (preferably out of the house) for safekeeping.

To restore the data:  Open the .zip file, right click the file, and choose copy.  Go up one folder, and click paste.  This will extract the file from the .zip.
In Outlook, File - Import and Export.
Follow the prompts to import the data.


I hope this helps

Online Jaime

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Re: Outlook 2003 Question
« Reply #2 on: Tue Mar 06, 2007 - 20:35:14 »
Thanks Pag, this sounds like just what I need, or needed a few days ago. I had to do a disk recovery on my Toshiba laptop. Fortunately I had all my Word and Excel stuff saved to an external drive. I didn' t know how to backup my Outlook, so I lost all my old emails and more importantly my contacts list. I don't really mind though, my computer works so much better now. I spent 5 hours last Friday and 3 hours Monday talking to some Microsoft Tech in India. He was nice, but the whole experience was like a massive case of hemorroids. Everytime they would fix a problem, something else would go wrong. When he gave up, he recommended I call Toshiba. The recovery disk is a wonderful thing. This whole experience has convinced me to get an Apple or something similiar next time!

Thanks again,
Jaime

 

     
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